Organisations are invited to nominate participants through an official letter or email stating the full name, position and contact details (with a unique email address for each individual) of their intending participants (click here to download a template letter). Letters can be uploaded via the online nomination portal, OR sent by email to cohab3@cohabinitiative.org. Nominations by email should if possible avoid open webmail services such as gmail or hotmail). 

Organisations wishing to send more than one person to the conference are kindly requested to list all nominations in one submission if possible. Supplementary submissions may be considered, though acknowledgement and / or subsequent confirmation may be subject to delays. 

For students wishing to participate, the nomination should be issued by their university / school, and signed by their dean, head of department or unit, or research supervisor.

Please note that participation of any persons under the age of 18 is strictly controlled and will be subject to an additional application stage. Youth representatives and their partners are requested to consider this if relevant to their nominees, and to clearly identify any persons below 18 years of age in the official nomination. The conference organising committee will follow-up with a request for additional details.

This nomination process will run from 11th February 2026 and close on Friday 14th August 2026.

An initial limit of five persons per organisation will apply, with exceptions possible for organisations wishing to support attendance of project partners from low- and middle-income countries (LMIC) or others representing indigenous peoples, youth or other marginalised, vulnerable or under-represented groups. Such proposals should be clearly stated in the official nomination.

Cohab may revise this limit per organisation at a later date. Where any nomination(s) from any organisation cannot be approved for any reason, the organisation will be notified and may be offered a place on a waiting list, or invited to revise their nominations.

If your organisation / participant(s) intend to submit abstract(s) for oral or poster presentations, or a proposal for a side event, we would appreciate if this could be indicated in the official nomination. The conference organisers will follow-up with organisations / nominees to facilitate those submissions. 

As far as is possible, receipt of nominations will be acknowledged within 2 working days of submission, and notification regarding acceptance or deferral will be made within 5 working days thereafter.

Please read the Cohab3 Registration Information note and associated terms and conditions before submitting your nomination(s).

Upon notification of acceptance, nominated participants will be sent a link to an online ticketing platform where they can complete the registration process. An invoice will also be issued for organisational records and to facilitate those organisations wishing to submit payment by direct bank transfer. Upon completion of payment, participants will receive a digital conference pass which will be required for presentation at the conference venue.

The schedule of registration fees is provided at the bottom of this page. Registration fees cover access to conference sessions, lunches, morning and afternoon refreshments, the welcome reception and social activities. The conference dinner is a separate event hosted by Cohab, for which a nominal fee is applicable.

Participants may bring guests to Cohab 3’s social events only, subject to approval and availability, and subject to the following fees:

• Welcome reception on Monday 14^th September:  €30 per person
• Conference banquet on Wednesday 16^th September: €50 per person

 Requests for accompanying guests must be made by the conference participant in advance via email to cohab3@cohabinitiative.org. The closing date for submission of guest applications is 4^th September 2026.

Should a visa (entry and/or transit) be required to attend the conference in Galway, participants will need to process their visa application and any other administrative travel requirements in a timely manner. Visa applications are the responsibility of Intending participants. The Cohab Initiative Secretariat may provide a letter of support for visa applications to participants whose nominations have been approved.

Note that the time required for approval of visa applications by the Irish Immigration Service is up to 14 weeks (though it may take as little as 3 weeks). Participants can check the requirements for coming to visit Ireland on the website of the Irish Immigration Service.

Registration fees can be refunded minus a percentage to cover administration and venue costs, according to the following schedule:

Date of cancellation	Applicable cancellation fee
Up to and including 1st June 2026	20%
Up to and including 1st August 2026	40%
After 1st August 2026	60%

Refund requests must be sent to cohab3@cohabinitiative.org before 1^st September 2026. Refunds will not be possible after this date.