Organisations are invited to nominate participants through an official letter stating the name and contact details of their intending participants. This letter should be sent by email to cohab3@cohabinitiative.org. Organisations wishing to send more than one person to the conference are kindly requested to list all nominations in one letter if possible.

This nomination process will run from 11th February 2026 and close on Friday 7th August 2026.

An initial limit of five persons per organisation will apply, with exceptions possible for organisations wishing to support attendance of project partners from low- and middle-income countries (LMIC) or others representing indigenous peoples, youth or other marginalised, vulnerable or under-represented groups. Such proposals should be clearly stated in the official letter.

Cohab may revise this limit per organisation at a later date. Where a full complement from any organisation cannot be accommodated for any reason, the organisation will be notified and may be requested to revise their nomination list.

As far as is possible, receipt of official letters will be acknowledged within 2 working days of receipt, and notification regarding acceptance or deferral will be made within 10 working days thereafter.

Upon notification of acceptance, nominated participants will be sent a link to a URL where they can complete the registration process. Upon completion, participants will receive a digital conference pass which will be required for presentation at the conference venue.

The schedule of registration fees is provided at the bottom of this page. Registration fees cover access to conference sessions, lunches, morning and afternoon refreshments, the welcome reception and social activities. The conference banquet is a separate event hosted by Cohab, for which a nominal fee is applicable.

Participants may bring guests to Cohab 3’s social events only, subject to approval and availability, and subject to the following fees:

• Welcome reception on Monday 14^th September:  €30 per person
• Conference banquet on Wednesday 16^th September: €50 per person

 Requests for accompanying guests must be made by the conference participant in advance via email to cohab3@cohabinitiative.org. The closing date for submission of guest applications is 4^th September 2026.

Should a visa (entry and/or transit) be required to attend the conference in Galway, participants will need to process their visa application and any other administrative travel requirements in a timely manner. Visa applications are the responsibility of Intending participants. The Cohab Initiative Secretariat may provide a letter of support for visa applications to fully registered participants.

Note that the time required for approval of visa applications by the Irish Immigration Service is up to 14 weeks. Participants can check the requirements for coming to visit Ireland on the website of the Irish Immigration Service.

Registration fees can be refunded minus a percentage to cover administration and venue costs, according to the following schedule:

Date of cancellation	Applicable cancellation fee
Up to and including 1st June 2026	20%
Up to and including 1st August 2026	40%
After 1st August 2026	60%

 Refund requests must be sent to cohab3@cohabinitiative.org before 1^st September 2026. Refunds will not be possible after this date.